Global Medical Affairs Operations Specialist (Hiring Immediately)

Company: Jazz Pharmaceuticals
Location: Fontana
Posted on: April 18, 2025

Job Description:

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Jazz Pharmaceuticals is a global biopharma company whose purpose is to innovate to
transform the lives of patients and their families. We are dedicated to developing
life-changing medicines for people with serious diseases - often with limited or no
therapeutic options. We have a diverse portfolio of marketed medicines, including leading
therapies for sleep disorders and epilepsy, and a growing portfolio of cancer treatments.
Our patient-focused and science-driven approach powers pioneering research and development
advancements across our robust pipeline of innovative therapeutics in oncology and
neuroscience. Jazz is headquartered in Dublin, Ireland with research and development
laboratories, manufacturing facilities and employees in multiple countries committed to
serving patients worldwide. Please visit
www.jazzpharmaceuticals.com
for more information.
Brief Description:We are seeking a dynamic and detail-oriented Senior Coordinator to join our Global Medical & Scientific Affairs (GMSA) Operations team. This role offers a unique opportunity to support various functions within GMSA and Research and Development (R&D), contributing to the success of our medical and scientific initiatives. In this role the Senior Coordinator will establish skills and capabilities in a supportive and collaborative environment.Essential Functions

• Support EDGE Leadership Team Members:
  • Manage expenses, travel arrangements, minute taking, and action follow-up.
    • Meeting Coordination:
      • Provide logistical support for GMSA All Hands Virtual Meetings and Therapy Area Quarterly Virtual Meetings.
      • Organize on-site EDGE and/or GMSA meetings.
        • Administrative Tasks:
          • Update distribution lists and organization charts monthly and as needed.
          • Process contracts and Purchase Orders in Coupa.
          • Handle HCP engagements in engagementNOW.
          • Provide ad hoc operational support for various projects.
          • Logistical Support:
            • Assist with HCP activities led by the R&D HCP Engagement Center of Excellence (CoE).
            • Data Management:
              • Support the operations team with data entry and collation into the designated budget tracking tool for GMSA.
              • Regularly review and follow up with owners of OKR SmartSheets.
                • Training and Compliance:
                  • Monitor and track GMSA training and quality assignments and metrics.
                  • Periodically update GMSA onboarding materials and ensure their dissemination.Required Knowledge, Skills, and Abilities
                    • Experience:
                      • Previous experience in medical affairs contract management, including global contracting, medical operations, and/or logistics and planning is preferable but not essential.
                        • Professionalism:
                          • High degree of professionalism, integrity, and collaboration.
                            • Technical Proficiency:
                              • Proficiency in using software tools like Microsoft Office Suite, SmartSheet
                              • Financial platforms experience preferred
                                • Communication:
                                  • Exceptional verbal and written communication skills.
                                    • Leadership and Teamwork:
                                      • Strong leadership, team-building, and negotiation skills.
                                      • Ability to execute tasks effectively.
                                        • Operational Excellence:
                                          • Ability to drive best practices and operational excellence in a dynamic, cross-functional environment.
                                            • Analytical Skills:
                                              • Strong attention to detail and analytical thinking.
                                              • Results-Driven:
                                                • Results-driven mindset with a focus on achieving goals.
                                                • Collaboration:
                                                  • Collaborative nature, actively seeking to partner with cross-functional and matrix teams.
                                                    • Organizational Skills:
                                                      • Strong organizational skills, able to manage multiple priorities, meetings, and logistics.
                                                        • Coordination:
                                                          • Ability to coordinate with and support both medical and other cross-functional leaders in various medical meetings.
                                                          • Strong active listening and time management skills.
                                                            • Big Picture Thinking:
                                                              • Ability to prioritize activities based on urgency and importance.
                                                                • Adaptability:
                                                                  • Ability to adapt to changing priorities and work effectively in a fast-paced environment.
                                                                    • Problem-Solving:
                                                                      • Strong problem-solving skills with the ability to think critically and make decisions independently.
                                                                        • Customer Service:
                                                                          • Excellent customer service skills to interact with internal and external stakeholders professionally.Required/Preferred Education and Licenses
                                                                            • Minimum of bachelor's degree or equivalent experience Jazz Pharmaceuticals is an equal opportunity/affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any characteristic protected by law. The successful candidate will also be eligible to participate in various benefits offerings, including, but not limited to, medical, dental and vision insurance, retirement savings plan, and flexible paid vacation. For more information on our Benefits offerings please click here: https://careers.jazzpharma.com/benefits.html.

Keywords: Jazz Pharmaceuticals, Ontario , Global Medical Affairs Operations Specialist (Hiring Immediately), Healthcare , Fontana, California